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Resident/Fellow Research Day 2023 - Submission Form

Returning?

A A A

Do not enter any protected health information in any fields.

Financial Disclosure

Do you or any of the authors have a financial interests related to the project you are submitting?

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Yes

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Financial Disclosure - Please explain

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Authorization of Abstract
Abstracts that do not follow the Abstract Submission General Guidelines may not be accepted for submission to the Resident/Fellow Research Day Committee. At least one author must be affiliated with Hackensack Meridian Health and one author must be a resident or a fellow for an abstract to be considered for review. Please note, only abstracts with a resident or fellow as the first author will be considered for an award.

Please read the Abstract Submission General Guidelines before proceeding further.

Authors agree to allow the Hackensack Meridian Health Resident/Fellow Research Day Steering Committee to use the submitted abstract as applicable (e.g. include in Research Day Abstract booklet). Authors have read and will comply with the Abstract Submission General Guidelines. Authors are responsible for the abstract's contents.

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I agree

I disagree

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If selected, will you or someone from your team, be willing to give an oral presentation?

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Yes

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Is IRB Approval required for this project?

For questions regarding the IRB submission, please contact the IRB office at 201-880-3669 or refer to the Human Subjects Research Determination Worksheet (can be found in eResearch > Library > Worksheet).

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Yes

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If YES, did you receive the IRB Approval?

Yes

Not Applicable

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Please provide applicable protocol number (e.g. Pro2022-0000)

The deadline for abstract submission is Sunday, March 26, 2023, 11:59 PM.

After that time the submission system will automatically close and no additional submissions will be accepted.

Each abstract should follow the specified format based on its type:
• Original Research or

• Case Report / Clinical Vignette / Clinical Video

Please choose the type of submission below and then type the contents directly into the designated space.

Instructions for all submissions

• Abstract should NOT include the patient's name, medical record number, or any other information that could be used to identify the patient.

• Abstracts for research projects involving human subjects without IRB approval will not be accepted. The committee has the right to request proof of IRB approval before accepting the abstract.

• The limit for the whole abstract (all required sections) is 3,000 characters (including spaces).

• The online submission can only take plain text. You cannot submit images, graphs, or tables.

• Multiple submissions from an author are welcome. Each abstract should be submitted separately.

• All abstracts submitted will be reviewed by the Hackensack Meridian Health Resident/Fellow Research Day Steering Committee and their authors will be notified for the committee's decision no later than May 1, 2023.

Accepted abtracts will be presented on Resident/Fellow Research Day 2023 taking place on May 23, 2023.

For questions regarding the submission, please refer to the Resident/Fellow Research Day website or contact: researchday@hmhn.org.

First Name of corresponding author (person responsible for all correspondence related to Research day, not necessarily the lead/first author)

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Last name of corresponding author

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Email of corresponding author

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Department of corresponding author

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Other Department not listed above

Presenter same as corresponding author?

Yes

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Presenter's First Name

Presenter's Last Name

Presenter's Email

Presenter's Department

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Other Department not listed above

Is the first author of this submission a resident or a fellow?

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Yes

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To which Regional Resident/Fellow Research Day are you submitting the abstract?

Research taking place at the South or Central Regions (JSUMC, OUMC, SOMC, RMC, BMC, RBMC, JFK) should be submitted to the South Research Day while research taking place at the North Region (HUMC, MMC, PMC) should be submitted to the North Research Day.
If there are authors from both north and south HMH institutions, this determination should be made based on the guidance from your program director.

Please note, abstracts can only be submitted to one Resident/Fellow Research Day.

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Role

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Type of submission

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Original Research

Case Report / Case vignette

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For reference purposes, please see below the scoring rubric that will be used to score the abstracts submitted.

Link for Scoring Rubric for Research Abstracts

Link for Scoring Rubric for Case Reports

Title

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Authors

Use [brackets] to reference authors affiliation(s) provided below.
To qualify to present to Research Day, at least one author should be affiliated with Hackensack Meridian Health.
For example: Jane Doe, MD [1] ; John Smith, PhD [2] ...

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Affiliated Institutions

Use this space to describe each authors affiliation as referenced above.
For the example used above:

Jane Doe, MD [1] ; John Smith, PhD [2] ...

[1] Department of Best Care, Best Hospital, NJ; [2] Office of Best Team, Amazing Medical Center, NJ

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PLEASE INCLUDE ALL FOLLOWING SECTION TO YOUR ABSTRACT. ALL SUBMISSIONS MISSING ANY OF THE REQUIRED SECTIONS ARE AUTOMATICALLY DISCQUALIFIED.

Background

Brief background sentence explaining the reason the project was initiated. One sentence stating the objective.

Methods

Results
• Should relate to the primary objective.
• Must be complete in order to submit. All submissions without results are automatically disqualified.

Conclusion

Should relate to the stated objective.

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PLEASE INCLUDE ALL FOLLOWING SECTION TO YOUR ABSTRACT. ALL SUBMISSIONS MISSING ANY OF THE REQUIRED SECTIONS ARE AUTOMATICALLY DISQUALIFIED.

Case Summary

Make the information as anonymous as possible. Age ranges rather than the exact age is acceptable. Omit personal/medical/other information that is not related to the primary diagnosis if it could theoretically identify the patient. Use the past tense. Describe the events along a consistent timeline from the beginning to the end. Always start with the history, then the exam, then labs. The exam can be very brief and focused. List units and normal ranges for any labs. Define any abbreviations.
Use generic drug names.

Discussion/ Conclusion

You have creative license here. If necessary, present the definition of the disorder. Briefly list findings of prior
publications, or the epidemiology of the disease. Discuss the reasoning and/or present the data to support how you reached your clinical diagnosis. Always close with a statement that ties the case together and presents a focused teaching point to the reader.

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